If you are part of a Home Owner’s association, and frustrated with numerous resident complaints, there is one simple solution – create a HOA website. Having an HOA website grants residents 24/7 access to all information and allows for continuous communication of events and updates occurring within their neighborhood.
It is fast, easy and affordable for anyone to build an HOA website using a do-it-yourself website builder that has built in features that will allow you to clearly convey all the necessary information to those residing in your community. No longer do you need to perform the time consuming tasks of mailing letters or making phone calls to coordinate and remind occupants of meetings, issues and events, as all notifications can be posted on the HOA website for everyone to see Ki Residences.
A website will enhance your HOA and meet the needs of your residents by:
1. Continuously sharing information with residents
An HOA website is a great way to communicate with association members and the residents in your neighbourhood. The mission of your HOA and their dedication to serving your neighborhood should clearly be expressed. HOA board members play an important role and should therefore be featured on the HOA website.
An informed resident will feel as though they are contributing to the bettering of their neighborhood. Having the most up to date news on the website can provide residents with information regarding new projects, progress on existing projects, and daily issues. Announcements can be made online at any time. A calendar is also a great feature to include on your website as a reminder about all events, meetings, activities, payment due dates and more. In order to save a lot of time and money, you can send broadcast emails to all the residents to notify and remind them of important dates and upcoming events that will be occurring.
Posting document on the website will allow residents to access and review them at any time. Meeting minutes, newsletters, budget, CC&Rs, and payment collection procedures are all examples of documents that can be obtained directly from the website. Customized forms, such as a member update form or a form for approval to make changes, can also be posted online.
2. Gathering information and opinions from residents
It is important for HOAs to ensure that the residents feel as though they have a say in the matters that directly affect them. Voting online is an easy and efficient way to make important decisions and ensure anonymity.
Having a poll and survey on your HOA website is an effective way to obtain the opinion of residents. Asking for their input will allow them to feel involved in the decision making process. Questions such as “what night of the week should we hold our meeting?” will aid in ensuring that the largest number of members are able to attend and participate. Gathering opinions concerning whether or not certain actions should be taken will allow the views of residents to be recognized. By having a blog and message board on your HOA website, residents can discuss a variety of topics that affect and interest them. Make sure that your website allows you to customize forms for various needs such as questionnaires, surveys, registration for surveys etc…
3. Collecting dues
Having an HOA website allows for the reminding and collection of dues all online. This eliminates the hassle of having to run to the bank to validate cheques and having to harass residents about making payments since broadcast emails and calendars will serve as reminders to ensure on time payment. An email notifications that payment has been received will ease the minds of residents.